Practical Information

Accessibility for the Disabled 
The PACIFICO Yokohama is fully equipped for wheelchair users with elevators, slopes, barrier-free bathrooms/seats/vending machines, and reserved spaces at parking lots. More information can be found here: Pacifico barrier-free facilities

Arriving in Yokohama 
http://www.pacifico.co.jp/english/destination/access/tabid/502/Default.aspx
By train, the Pacifico Yokohama is about 30 minutes from Tokyo International Airport (Haneda) and about 100 minutes from Narita International Airport.

How to reach the Pacifico Yokohama (information from www.pacifico.co.jp)
From Tokyo International Airport (about 20 minutes* by car, about 40 minutes* by bus, about 30 minutes* by train)
By airport shuttle bus services (Airport Limousine)
About 40 minutes* by direct airport shuttle bus to PACIFICO Yokohama
About 40 minutes* by airport shuttle bus to YCAT (Yokohama Station) and then a taxi or a train on the Minato Mirai Line from Yokohama Station 
 
By train
(about 35 minutes*)
Take a limited express train bound for Zushi on the Keihin Kyuko Line, get off at Yokohama Station, change to a train on the Minato Mirai Line and get off at Minato Mirai Station.

From Narita International Airport
(about 120 minutes* by car/bus, about 100 minutes* by train)
By Airport Limousine (Airport shuttle bus services)
About 110 minutes* by direct Airport Limousine to PACIFICO Yokohama. 
About 100 minutes* by Airport Limousine to YCAT (Yokohama Station) and then a taxi or train on the Minato Mirai Line from Yokohama Station.

By train (about 100 minutes*)
Take a train on the JR Narita Express Line, get off at Yokohama Station, change to a train on the Minato Mirai Line and get off at Minato Mirai Station.

*Actual travel times required depend on condition on the road or at the airport terminal in question. Transfer times are not included. 

Pacifico Yokohama and Surrounding Area


Cancellations and Refunds 
Before 28 Feb 2018**: Full refund of registration fees less an administrative cost of US$100.
Between 1 March – 20 May**: Half refund, less an administrative cost of US$100.
After 20 May: No refund
**Guests and Non-Zontians will receive a full refund, less a charge of US$25.

Climate
The average temperature in Yokohama in July is 24.5 °C (76.1 °F). Afternoons can be very hot with average high temperatures reaching 28.2 °C (82.8 °F). Overnight temperatures are generally really warm with an average low of 21.9 °C (71.4 °F). July is a fairly wet month, with an average total rainfall of 130 mm (5.1 inches).

Coffee/Tea Breaks
Coffee/tea breaks for select events are included in the cost of registration.

Credit Cards, Debit Cards and ATMs
There is an increased acceptance of credit and debit cards, especially in big cities. The InterContinental accepts America Express, VISA, MasterCard, Diners Club, Carte Blance and JCB. In the PACIFICO Yokohama, there is a Seven Bank ATM at the 7-Eleven located in the Exhibition Hall 2F Concourse and an E-net ATM in the Daily YAMAKAZI, located in the Exhibition Hall 1F (Hall A side).

Currency
Yen is the official currency. Coins come in 1 yen, 5 yen, 10 yen, 50 yen, 100 yen and 500 yen denominations. Banknotes come in 1,000 yen, 2,000 yen (very rare), 5,000 yen and 10,000 yen denominations. Foreign currencies are generally not an accepted outside of major international airports. There is a currency exchange machine on the second floor of the InterContinental. 

Disclaimer/Liability
In the event of a force majeure and for reasons beyond their control, the 64th Zonta International Convention 2018 and/or Zonta International and/or its agents have the right to immediately alter or cancel the Convention or any of the arrangements, time tables, plans or other items, relating directly or indirectly to the 64th International Convention 2018. The participants shall not be entitled to any compensation of damages that result from such alteration or cancellation. Furthermore, with the exception of any willful damage or gross negligence committed by the 64th Zonta International Convention 2018 and/or Zonta International and/or its agents, shall at no time be liable for any direct or indirect damage suffered by the participants, including consequential and immaterial damage caused by failure to comply with any provision of this Convention document, the registration form or related informational materials.
Electricity 
Japan | Voltage: 100
Emergency Information Form  – Leave behind for your family 

We know your family will be concerned while you travel. Check back soon to download a form to provide your family with key information for reference.

Guests 
Non-Zontians are welcome to attend the International Convention. Registration for guests is only US$100. Guests are welcome to attend the opening ceremony and register for tours and special events. The minimal registration fee covers administrative costs. Remember: Zontians may not register as guests.
Insurance
Carry adequate travel and health insurance. Zonta International and/or its agents cannot accept liability for accidents, illnesses or injuries that may occur at/or during the Convention or its social events.
Language
English is the official language of Zonta International.
Lunch Break Options
Lunch is not included in the registration fee, but you may add bento boxes for lunch to your registration or choose to venture out to local restaurants.
Maps
Click here to view the floor map of the PACIFICO Yokohama.

Mobile Phones
Check with your carrier to determine if your cell phone will work on the systems available in Japan.
Photography
Official Convention photographers will be on site, and all the photos are included in your registration fee. You are welcome to bring your own camera; however, when official photos are being taken, you will be asked to refrain until the photographer is finished to ensure the flashes do not interfere with the official photo. 
By registering for the Zonta International Convention, you agree to be photographed by the official photographer of the Convention. You authorize the use of photos by Zonta International, and accept that they may be published on the Zonta International website, official social media channels and in The Zontian magazine.

Safety
The crime rate is low and the security level is high in Japan.  
Although a generally safe country, Japan is known for its many natural disasters which include earthquakes and typhoons. Download the Pocket Emergency Guide to learn about how to react in case of emergency such as earthquake, tsunami, etc. The Yokohama Disaster Risk Reduction Learning Center in Yokohama is a free facility where visitors can learn about disasters in Japan and how to act if one happens, through simulations of earthquakes, fires and more. 
If you are in danger, or in other emergencies, call the emergency telephone number 110 for police assistance. English is available for 110 calls. For fire and ambulance services, dial 119.

Smoking
The PACIFICO Yokohama is a non-smoking complex and smokers are advised to use designated smoking areas. Smoking areas include National Convention Hall of Yokohama 1F, Convention Center 1F/3F/5F, and Annex Hall.

Taxes
The current Value Added Tax (VAT) rate in Japan is 8 percent. Visitors to Japan may be able to get a refund of the Japan VAT tax paid on any goods bought for deportation. To get a VAT refund, you must present receipts for the goods purchased (and possibly proof of your deportation of the goods) to a Japan VAT refund station, which are often found in airports, tourist offices, or international travel hubs.

Tipping
Overall, tipping in Japan is not customary. 

Visa Information and Passport Information, Invitation Letters 
If you need a visa for entry into Japan, you should start the process immediately. 
A visa is not necessary for U.S. passport holders visiting Japan for a short-term stay of less than 90 days with the purpose of tourism and business. However, your passport must be valid for the duration of your visit. 
As of July 2017, Japan has taken measures concerning the Visa Exemption Arrangements with 68 countries and regions. Nationals and citizens of those countries and regions are not required to obtain visas to enter Japan when their visits are tourism, commerce, conferences, visiting relatives/ acquaintances, etc. Click here for more information and a list of the countries and regions. 
Invitation Letters Attendees required to obtain an official letter of invitation in order to attend Convention will indicate that need when registering for Convention online. You will see a screen requesting the following information: date of birth, country of origin, passport number, date of issue and date of expiration. Please have this information when registering online. Those member invitation letters will be provided by the Convention Committee.

Wi-Fi 
The PACFICIO Yokohama offers free high-speed wireless LAN for Wi-Fi access.